TechnologyOne’s Facilities Management solution provides visibility of your facilities suitability and availability as well as operating and maintenance costs. It will assist you to reduce risk and optimise maintenance costs through proactive management of your facilities life cycle:
development and acquisition, allocation and utilisation, scheduled and reactive maintenance, and planning for renewal. Fully integrated contract, contractor, inventory and supply chain management will provide a single workflow, reporting, and transactional platform for your enterprise.
Risk mitigation
Use information available across the Facilities Management solution through integrated business intelligence and planning tools to develop future plans and devise strategies to improve their execution, cost reduction and overall success. Staff and Contractors are provided with hazard and workplace health and safety information which can be accessed by mobile devices when out of the office. Contractor qualifications provide expiry information to your staff for insurances, bank guarantees, and site and safety accreditations.
Property management
Property management processes include: acquisition, allocation and tenancy, inspections, and service and maintenance charges. The solution provides a clear view of properties utilisation lifecycle and assists with determining its suitability for future use. Rent billing management allows for internal and external rent to be generated with statements as well as collections with EFT, BPay and other payment methods supported.
The solution is also able to maintain client management correspondence and standard client business processes.

Key features of Facilities Management
Growth supported by scalability of solution
Asset registers, service levels , relationships and reporting classifications
Provide WHS3 instructions and hazard information
Monitor the facilities lifecycle: acquire, fit out, manage, maintain, and renew or dispose
Regulatory maintenance compliance for HVAC2, fire and disability
Client fault and maintenance requests
Work scheduling and timekeeping
Asset financial management including revaluation
Mobile based conditions and inspections
Asset replacement scheduling
Utilities reporting and billing
Integrated contract, inventory and purchasing processes
Benefits
Improve facilities availability, utilisation and safety
Reduce risk, operation and maintenance costs
Information capture for better planning and decision making
Improved customer satisfaction
TEFMA reporting
TEC capital asset management compliance
Simplified purchasing, depreciation and disposal of assets
Future proof organisation with scalable solution