How does smart building technology help facilities managers?

by Bryan Christiansen
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smart building technology

Smart building technology is becoming an increasingly important tool for facilities managers. By automating tasks and collecting data, smart buildings can help reduce energy usage, optimise resources and improve occupant comfort.

Facilities managers have a lot on their plate; from ensuring the safety of employees and tenants to complying with regulations, there’s always something to be done. Thankfully, new smart building technology can help make their job easier. Founder of Limble CMMS, Bryan Christiansen, explores how technology can benefit facilities managers and how they can get started with implementing it in their buildings.

What is smart building technology?

Smart building technology refers to the various systems and devices used to manage a building’s energy use, resources and occupants. This can include lighting control systems, security systems, HVAC (heating, ventilation and air-conditioning) systems, and more.

To be considered ‘smart’, these systems must communicate and be controlled remotely. This allows for greater flexibility and efficiency in managing a building.

Four benefits of smart building technology for facilities managers

So, how does smart building technology help facilities managers? Let’s take a look at some of the key benefits:

1. Improved building management

With all systems connected, FMs can get a real-time overview of what’s happening in the building. This includes things like energy usage, HVAC settings and security status. This data helps FMs to make informed decisions about optimising the building. For example, if the data shows that the

HVAC system is being used more than necessary, the manager can make adjustments to reduce energy usage. Smart building technology also helps FMs manage buildings more effectively and efficiently. By integrating various systems and data, FMs can both obtain a clear picture of the building’s performance and identify opportunities for improvement.

Additionally, building maintenance management systems can streamline the scheduling of preventive maintenance tasks, reducing downtime and improving building reliability.

Overall, smart building technology helps improve communication and coordination between different departments within a facility, leading to better overall building management.

2. Enhanced flexibility and remote work

Before the Internet of Things (IoT), facilities managers had to be on-site to change the building’s systems. Now, with smart building technology, they can do this remotely.

FMs used to rely on occupants to report issues like a broken light or an unresponsive elevator. Now, these issues can be detected and registered automatically with sensors and other connected devices. This allows for a quicker response time and improved occupant satisfaction.

“By providing real-time data and remote access to systems, FMs can work more efficiently and effectively with the help of smart building technology.”

By installing sensors and other data-gathering devices in their office buildings, companies can gain invaluable insights into how their space is used. FMs can use this information to make the space more flexible and accommodating to the needs of employees.

By providing real-time data and remote access to systems, FMs can work more efficiently and effectively with the help of smart building technology.

For example, if a company finds that its employees primarily work from home during the day, it may reallocate some of its office space to create more meeting rooms or quiet areas. Or, if a business finds that its employees are using certain areas of the office more often than others, it may choose to rearrange the furniture or add additional features to those areas.

This way, smart building technology can help businesses create workspaces more conducive to flexibility and remote work.

3. Real-time data collection

Not only do FMs have to keep the building running smoothly, but they also have to make sure that it is comfortable for occupants and meets all safety regulations.

With the advent of smart building technology, however, facility managers can now get a real-time view of the inner workings of their buildings. This allows them to identify and fix problems before they cause significant disruptions. It also helps them to improve the efficiency of the building by pinpointing areas where energy is wasted.

In addition, FMs can also use smart building technology to collect data about the occupants of the building. This information can be applicable in improving the design of the space and making it more user-friendly.

As a result, smart building technology has the potential to transform the way facility managers work and use the data to make long-term decisions about maintenance and upgrades.

4. Better organisation and communication with the team

Finally, every FM’s goal is to create a comfortable and productive working environment for occupants. As a result, they may use smart building technology to assist them in reducing the amount of time they spend multitasking. For example, real-time building system monitoring can help identify problems before they cause significant disruptions. In addition, the ability to access data remotely can allow facility managers to resolve issues that would otherwise require an on-site visit quickly.

Finally, mobile apps can help keep everyone on the team on the same page, regardless of location. By harnessing the power of smart building technology, facility managers can achieve a higher level of organisation and communication with their teams.


By providing real-time data and remote access to systems, FMs can work more efficiently and effectively with the help of smart building technology.

In addition, this technology can create more flexible workspaces and collect data about occupants.

Ultimately, by leveraging the power of smart building technology, facility managers can provide more comfortable and productive working environments for everyone.

Bryan Christiansen is the founder and CEO of Limble CMMS

This article originally appeared in issue two of the Facility Management digital magazine. We’re giving all readers a free subscription the digital magazine for three months! That includes access to all back issues and our next issue, out in June. Claim your access.

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