Technologically optimised office layouts can reduce operating costs by 40 percent

by Sophie Berrill
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optimised office

New JLL Research shows that using AI-driven technology to optimise building operations can deliver significant savings.

A global JLL report has found harnessing technology to create the ideal office layout, density and amenity balance has the power to reduce operational costs in buildings by up to 40 percent. 

The current operational opportunities 

JLL’s report, ‘The Future of Real Estate Outsourcing 2024’, identified the existing opportunities to enable intelligent buildings that help businesses adapt to everyday operational challenges. 

Since the rise in hybrid working, corporate real estate decision-makers are constantly trying to predict fluctuations in space use. Tech and data streamline decision-making and increase efficiencies, particularly from a facilities management and sustainability perspective. 

AI-speed solutions are using sensors and data insights to manage light, heat, cleaning schedules and maintenance based on real-time occupancy. Linking real-time provisioning data with usage means FM teams can prioritise services, amenities and space types to meet specific business needs. 

By creating a ‘digital twin’ of a building, dynamic workplaces have the capacity to improve efficiencies and control environmental impact with AI-powered modelling devices that test and trial different inputs, according to JLL.

Case study shows data-driven maintenance can reduce costs

The report sheds light on a case study of a global client who wanted to significantly reduce energy, water and waste consumption to align with their environmental, social and governance (ESG) goals. JLL implemented its technology platform across multiple sites to provide data-driven maintenance for heating, ventilation and air conditioning (HVAC) systems, resulting in a 22 percent reduction in energy consumption across the client’s property portfolio.

With AI developing at such a rapid rate, coupled with the constantly shifting requirements of a hybrid workplace, Nick Moore from JLL’s Work Dynamics – Australasia team acknowledged the evolution outsourcing partnerships have experienced to keep up with the pace of change.

Tech-driven outsourcing models turn data into insights, helping businesses navigate the growing complexities of corporate real estate management. The models make informed decisions based on an understanding of how people are using buildings.

“Businesses continue to look for ways to create more dynamic workplaces and reduce operational costs,” Moore says. 

“Gone are the days where outsourcing purely focused on task-based facilities management, with the report indicating that dynamic partners with in-house sustainability capabilities bolstered by AI modelling can deliver operational efficiencies and strong returns.” 

Read our interview with Parkable’s CEO Toby Littin about his car park management technology.

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