Visitor Management Systems: Meeting security, operational and privacy needs
In a fast evolving digital world, organisations today need to look beyond current processes to achieve greater productivity and utilise digital solutions as a means to manage practices, such as health and safety at work regulations, to ensure proper compliance processes are being met.
MANAGING WHO IS ON YOUR PREMISES IS MORE THAN JUST TAKING ATTENDANCE
In 2011, Australia introduced specific workplace health and safety laws that included a requirement for organisations to keep track of all people on their premises, including the purpose of the visit and their contact details.
Regulation has serious penalties for non-compliance but, in the event of an emergency, those penalties are nothing compared to the risk you can carry if you aren’t sure who is in your building or where they are.
Ensuring the safety of your staff, contractors and visitors should be a top priority for any workplace.
INNOVATIONS ENABLE DIGITAL, ON-SITE VISITOR MANAGEMENT
The days of a lobby sign-in sheet for all visitors are gone. It’s no longer enough to simply have a guest write down their name to gain access. In the event of an emergency, you need to know you have captured enough meaningful visitor information to find and protect your staff, contractors and visitors. The critical need to capture more meaningful and historic information about visitors led to the development of digital visitor management.
Digital visitor management has since become the standard, as it provides a way to more accurately and efficiently check people into the facility when they arrive, including being able to print out badges with the person’s photograph and other identification information. In case of an emergency, the information can be accessed from off-site, letting emergency services check to ensure all visitors and staff have been accounted for.
LobbyTrac, digital visitor management system combines safety, security and the latest technology into a premium visitor management solution with a small lobby footprint and security innovations.
LobbyTrac features include:
- an intuitive touch screen monitor and camera to capture vital visitor information
- on-demand premise visitor reports and emergency contact details for occupants
- employees receiving real-time personal alerts when visitors arrive, and
- the ability to confidentially store information in a remote, secure database or optional cloud-hosted site, allowing access to critical information from anywhere.
By taking advantage of the latest VMS technology, businesses can improve their site, while saving money and presenting a professional, forward-thinking public face.
To learn more visit pitneybowes.com/au/lobbytrac.
This article also appears in the August/September issue of Facility Management magazine.
Images courtesy of Pitney Bowes.